A new pay slip Option 20 Standard Pay Slip was created and is available on the menu. When set up, this pay slip:
- Groups the Base Salary with Earnings.
- Displays the Gross Deductions (including any Mid-Month Salary Advance) in the Current cycle NP field. The Net Pay field displays the Current Cycle Net Pay plus the Mid Month Salary Advance. This allows for ease of use when adding back the Mid-Month Salary Advance to an Out of Cycle.
Please note that if the following Steps are not set up, the pay slip will print like any other pay slip.
Step 1: Link Earnings to Option 20 - Pay Slip System Code
Create a new user-defined System Code record for Option 20 Standard Pay Slip. Link the Earning Code to the Option 20 Standard Pay Slip System Code record. Repeat to link additional earning codes to the same Option 20 Standard Pay Slip System Code record.
System Configurations>>System Codes>>System Codes
- System Code = user-defined code that identifies the record. In this case, it should be a code that identifies Option 20 Standard Pay Slip.
- Description = user-defined description.
- Value = the Earn code that is to be linked.
Earnings are set up via:
Maintenance>>Payroll Setup>>Earnings>>Earning Types>>Earning Types
Step 2: Link Deductions to Option 20 - Pay Slip System Code
Link the Deduction Code (e.g. Salary Advance) to the Option 20 Standard Pay Slip System Code record. Repeat to link additional deductions to the same Option 20 Standard Pay Slip System Code record.
POWERpay>>Maintenance>>Payroll Setup>>Deductions>>Deductions Listing
Step 3: Enter Deduction and Timesheet Cycle Changes
Enter the respective Deduction and Timesheet cycle changes, using the Deduction and Earning Code that were set up in Steps 1 and 2. Process the payroll as you normally would.
POWERpay>>Process Payroll>>Cycle Changes>>Search for [Pay Group] [Cycle No]
Step 4: Print the Option 20 – Standard Pay Slip.
Print the Option 20 Standard Pay Slip.
POWERpay>>Payroll Reports>>Payroll Reports>>Pay Slips>>Option 20 - Standard Pay Slip
- BASIC SALARY Amount = $6,300 = employee’s Basic Salary ($5500)+ Savings (KSAV = $800) as entered in Step 3.
- Deductions = Keyboards Salary Advance $300.00 (KCSAD = $300) as entered in Step 3.
- Mid-Month Salary Advance = 300.00 (KCSAD = $300)
- Current cycle NP = $5,692.75 (Gross Payments $6,300 Gross Deductions $607.25)
- Net Pay = $5,992.75 (Current Cycle NP ($5,692.75) + Mid-Month Salary Advance ($300.00). This is for easy reference when adding back the Mid-Month Salary Advance amount in an Out of Cycle payroll.
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