How do I terminate an employee?
POWERpay>>Process Payroll>>Employee Transactions>>Separations
The Posted box is used for record-keeping - it can be checked/unchecked. However, to post the record to make it effective, you must click the Post button (displayed after the record is saved).
The Comments and Assess fields are used to make notes on the reasons for the employee’s departure.
2. Transaction Reason - select the reason for the separation: terminated, resigned, retired, abandoned the job.
3. Effective Date - this is the date on which the separation becomes effective - for monthly-paid employee, it is used to calculate the pay for the employee’s last month e.g. if an employee was separated with an effective date 5 days before the end of the pay cycle, the system will pro-rate the employee's salary and automatically send this amount to the Cycle Changes for processing. For weekly-paid employees, the amount of hours/days to be paid would have to be entered.
4. Pay To - this date is simply for record keeping purposes and does not affect the employee’s salary.
5. Termination Type - the options are terminated, resigned, retired, abandoned the job.
6. Stop Benefits - only selected if the Benefit Plans are in use.
7. Rehire - used for record-keeping purposes to indicate whether the employee can be rehired..
Post - click to make the separation record effective.
UnPost - click to reverse/undo the posting.
The terminated employee and all his/her data will be moved to ExEmployees. To view the data, select ExEmployees in the Status field.
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