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Out of Cycle Overview (copied)

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Navigation: Payroll >> Process Payroll >> Out of Cycle Changes

Out Of Cycle (OOC) payrolls:

  1. are run outside of the normal pay cycle
  2. allow for the processing of items that were not processed during a normal payroll (for example, a forgotten allowance/deduction, an additional income etc.).
  3. are just like the normal Cycle Changes.
  4. CANNOT be run if there are any unclosed or unarchived payrolls for the pay cycles (normal or OOC).
  5. updates the year-to-date figures of the normal payroll.  
  6. MUST be CLOSED when completed.  This ensures:
    1. the consolidation of data (out of cycle and normal pay cycle) and
    2. the return of the payroll to the normal cycle run.  How to close an Out of Cycle payroll?
  7. can be an unlimited number but it is recommended that they be kept at an absolute minimum.
  8. are not reversible once they have been CLOSED.
  9. consist of two (2) types:  
    1. Pre OOC and
    2. Post OOC.

Pre OOC

A Pre Out of Cycle payroll:

  • is run BEFORE the normal payroll for a pay cycle.
  • bears the pay cycle number of the normal pay cycle.  

Note:

  • A normal payroll CANNOT be REVERSED if a Pre OOC payroll has been run for the previous pay cycle e.g.  if Pre OOC 7 has been run then normal pay cycle 6 CANNOT be reversed.

Post OOC

A Post OOC payroll:

  • is run AFTER the normal payroll for a pay cycle.
  • bears the pay cycle number of the normal pay cycle.  
  • CANNOT be run if the next normal payroll has already been run e.g.  Post OOC 6 CANNOT be run if normal cycle 7 has already been run.

Note:

  • A normal payroll CANNOT be REVERSED if a Post OOC payroll has been run for that pay cycle e.g.  if Post OOC 7 has been run then normal pay cycle 7 CANNOT be reversed.

Out of Cycle Changes screen

The OOC window works like the Cycle Changes window. The system will indicate if it is a Pre- or Post OOC depending on the "run"state of the normal Pay Cycle.

Enter any normal cycle change entries to process an Out of Cycle (both Pre and Post) Payroll.

Cycle Change entries specifically for OOC are also available. 

Before running Pre and Post OOC payrolls:

  • close the last Out of Cycle payroll.
  • archive the previous normal payroll that was run.

Click the Close Payroll button WHEN THE PAYROLLS (PRE AND POST) ARE COMPLETED!

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