HRplus Processes when Onboarding a New Employee
There are several steps which must be followed when hiring or on boarding a new employee on HRplus and these are as outlined in the table below.
N.B. This is a generic mapping of HRplus Processes so there will be differences for each organisation based on modules being used and variations which take into consideration your own internal processes.
HRplus Processes: New Employee Onboarding
Process Component | Documents/ Information Needed | HRplus Navigation and Process link | |
---|---|---|---|
1 | Hire
Employee in HRplus |
Employee ID - DOB - Address & Telephone # - Passport # - Statutory Numbers - Citizenship - Emergency Contact Details Certificates |
Navigation: Personnel>> Personnel>> Positions>> Vacant Positions
|
2 | Reporting Relationship(s) |
Navigation: Personnel>> Personnel>> Positions>> All Positions Filled & Vacant/ Vacant Positions |
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3 | Give the Employee a Starting Salary | Employee’s Salary & Effective Date |
Salary Changes |
4 | Creation of Employee’s HRplus Credentials |
Navigation: Security>>New User
|
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5 | Generate On boarding Checklist |
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6 | Enroll the Employee in their respective Benefit Plan and add beneficiaries |
Application Form - Single, Single +1, Family - Date Joined/started Dependent(s) |
Navigation: Benefits >> Coverage |
7 | Payroll Processing Data | - Bank and Account Number |
Navigation: Payroll>>Process Payroll>> Cycle Changes
2. Enter a New Bank Account Number as follows:
|
8 | Enroll the Employee on the Time clock | Employee Clock ID |
Person/ Team Responsible: HR or IT |
9 | Employee Mapping | - Clock ID |
Person/ Team Responsible: HR Navigation: HRplus TIME >>Employees >> Employee Mapping OR Timekeeper >> Employee Mapping OR Personnel >> Employee >> Toggle Additional Details >> Time Clock ID
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10 | Adding the Employee to his/her Schedule |
Person/ Team Responsible: Employee Supervisor/ Timekeeper Navigation: User Self Service>> Timekeeper>> Scheduling>> Schedules>> |
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11 | Placing the Employee on Shifts |
Navigation:User Self Service>> Timekeeper>> Scheduling>> Shifts>> General Shift Setup>> OR User Self Service>> Timekeeper>> Scheduling>> Shifts>> General Shift Setup>> |
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12 | Treating with Employee Time sheets |
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13 | Treating with Employee Time sheets |
Navigation: User Self Service>> Timekeeper>> Timesheets>> Current 1. Treat with Timesheets: Double-checking Total Hours column paying particular attention to cases of OT and that the correct dates are entered. 2. Enter Meal Allowance if applicable. Value in the Amount field = 1 3. Flag Call Out as ‘Yes’ if applicable With the workflow, move approved timesheets forward to the next level approver. If you are the final approver, Post the timesheets. |
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14 | Employee’s HRplus Orientation |
Person/ Team Responsible: HR Navigation: User Self Service>> Home (Employee Self Service)
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15 | Status in Position Change |
Person/ Team Responsible: HR (Event Reminder Notification will inform this process) Navigation: Personnel>> Transactions>> Status Changes
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