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Step 4 Onboarding: Setup Job Training link (Optional)

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Personnel>>Setup>>Jobs>>Expand Selected Job Record>>Job Training Link

Job Training Link

This link allows you to indicate which Training Courses the employee should be automatically enrolled in upon their onboarding into a specific job in the organization. When the employee is hired into  the company and is given permission to the Self Service module, they will see the training courses into which they have been enrolled on their training calendar.

How it works:

  1. Setup the Training Module ( Note that the Training module must be purchased and setup as a pre-requisite.)
    1. Setup the Training Module including Courses required for the Job that an employee is being hired into.
    2. Assign the person responsible for the training function aka. Training Staff . (Note that when the onboarding checklist is generated for the employee, the Training Staff assigned will receive a notification to assign the a Training Course to the new employee.)
  2. Create new Job-Training link
  3. View details of Training Courses linked to Job
  4. Generate the employee Onboarding checklist.

How does it work?

 

  1. When the Employee Onboarding Checklist is generated against the employee's profile, this is what happens:
    1. The Training request will be automatically generated in the Talent Management >> Training >> Training Requests >> By Onboarding
    2. The Training Staff can then go to Talent Management >> Training >> Training Requests >> Training Events
      1. Search for the Employee requesting the training.
      2. Double click on available courses within the date range required.
      3. Enroll the employee in the available course.
      4. If there are no available Training Courses or Seats available, then liaise with the Agency to determine when is the next course and set this up on HRplus.
    3. The Training Staff can then go to Talent Management >> Training >> Training Courses >> Training Agencies
      1. Search and select the agency that is providing the course.
      2. Expand Agency Record.
      3. Click on Agency Courses.
      4. Search for the Course and double click on record.
      5. Double click on Course Details. Add the course details for the next available course.
    4. Repeat Step 2 to Enroll the employee in the course.
    5. The Training Staff can then go to Talent Management >> Training >> Training Requests >> By Onboarding to view the course that the employee is enrolled in and make any changes as necessary.
    6. The Employee can then log into the Self Service >> My Onboarding >> My Training to see the Training courses on their Training Calendar.
    7. Once the employee has completed the course, then:
      1. The Training Staff can then go to Talent Management >> Training >> Training Requests >> By Onboarding to view the course that the employee is enrolled.
      2. Click on the Complete button.
      3. Enter details of when the employee took the course and update any other relevant details.

Step 2: Select Training Courses to be Linked to Job

Step 3: View details of Training Course linked to the Job

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Previous Article Step 3: Setup Job Assets link (Optional)
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Personnel

Introduction and Key Concepts 4
Set Up Company Structure 15
Set Up General Codes 12
Set Up Qualification Related Codes 7
Set Up Payroll Related Codes 2
Set Up Transactions 5
Set Up Letter Templates 6
Set Up HR Workflow 12
Set Up Event Reminders 11
Set Up Job Profiles 7
Set Up Onboarding 9
Position Management 12
Hiring and Onboarding 9
Employees 4
Employee Transactions 13
Contracts 5
Immigration 10
Offboarding 11
Personnel FAQs 9

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