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Job Tasks (Primary Responsibilities)
Job Tasks or Primary Responsibilities refer to the core duties and functions that an individual is expected to perform in their role or position within an organization. These tasks are essential for the successful execution of the job and contribute to the overall goals and objectives of the department or company. The specific job tasks can vary widely depending on the nature of the job and the industry. Organizations include responsibilities on job listings so they can communicate the type of skills and experience they're seeking from candidates.
The standards defined for these tasks describe, in measurable terms, the results that indicate that an employee in the position has properly performed the particular Essential Function. Job Standards tell us exactly how to tell that the essential function is done properly.
Job Tasks are a Pre-requisite setup item for the following modules:
1. Appraisals - The Primary Responsibility screen allows the user to enter each task an employee is responsible for and can be part of the employee's performance review. Link as many tasks to a job as required. These tasks or primary responsibilities will be retrieved from the job profile and 'pulled' into the appraisal form at the time of appraisal.
2. Recruitment - Once an employee has access our Employee Self Serve module, they can view and apply for company vacancies. The vacancy record will include the Primary Responsibilities.
3. Health & Safety Module - The primary responsibility can be flagged as a HSE-related task that can lead to a potential incident.
Steps to set up Job Tasks / Primary Responsibilities:
Step 1. Enter a New Task
- A Task Template can be downloaded, filled and then imported into this screen.
- Tasks which are duplicated on multiple jobs only need to be entered once as they can then be linked to relevant jobs.
Step 1.1 Enter Task Details
Task Code: Enter a user-defined code to reference the task.
Task Description: Enter a user-defined description for the job Task or Primary Responsibility. If there are tasks that are duplicated across jobs, these tasks only have to be entered once.
Task Tags: Task tags are specific words or phrases used to categorize and organize job tasks/primary responsibilities. This helps in efficiently managing and searching for tasks that may be related to certain topics, jobs, etc. E.g. Tags such as Accounting and HR can be used to tag the tasks which apply to those job families/groups. The power search tool can then be used to search for these tag words so HR can easily see all the related tasks for further analysis.
Note that these tags are also referenced in the 360 Multi-Rater module.
Step 1.2 Enter Task Standards
Enter user-defined Standards which allow all parties - HR, Manager, and Employee to agree on the quality of work or performance that is expected at each level.
The Points are used to define the importance of each standard and its impact on an employee's appraisal score.
Save the record and repeat to add more tasks.
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