As an HR administrator, how do I hire an employee?
Personnel>>Personnel>>Positions>>Vacant Positions>>[Select Company]>>[Select Division]>>[Select Department]>>[Select Position]>>Create Employee
The "POSITIONS" option forms the basis of HRplus Everywhere in that positions are created based on the organization structure (level, department, division, location etc.) and each employee is then inserted into a position.This means that before you can enter an employee you must create the basic structure of your organization e.g. your company, divisions, departments and units.
The organization structure is set up via Setup>>Valid Company Combinations and can be accessed here.You can now set up your positions based on your valid company combinations.Once you have created the positions with its various attributes, you can now enter employees into positions.
Employees are uniquely identified via employee ID and badge number. Position attributes include job, department, position status and pay group.When an employee is inserted to a position, the employee inherits all attributes of the position.You may then edit/insert other employee data (emergency, contact information, benefits) via the Employees (HR>>Personnel>>Employees) option.
The summary steps for hiring a new employee are as follows:
- Verify vacant position. Navigation: Personnel>>Personnel>>Vacant Positions
- If there is no vacant position, then you must create a new position.
- Create an Employee into the vacant position
- View the Employee Details
- Upload Employee Photo
- Enter the relevant transactions for the employee including but not limited to:
Step 2. Create / Hire New Employee
When you click on Create Employee , a screen pops up displaying three screens where data must be entered for the new hire. The screens are:
Complete each screen, paying particular attention to the required fields (in red) and save your input.
Step 2.1 Enter Personal Information
Note: Employee Badge Numbers can be auto generated, please see How to Auto Generate Employee Badge Numbers?
Step 4. Add or Edit Employee Photo
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Please note that you can only enter or edit the employee’s data here as well as via Personnel>>Employees.
Via the Personnel>>Employees screen >> Toggle Additional Details button, you may also then edit/insert other employee data (e.g. emergency, contact information, dependents) to complete the employee profile.
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