Personnel>>Event Reminders>>Event Manager>>Event Settings
Event Settings
For each event, set up the criteria that determines when and to whom Reminders should be sent.
For each company, select an Event Type, define the Notification Lead Time for reminders and identify whether Manager, Employee, HR Users or user defined positions should receive these reminders.
Set Up General Event Settings
Notification Lead Time (Days): enter the number of days in advance of the event that the reminder should be sent. Lead Time Notification Lead Time
Send to Manager: check this box if the employee’s Manager should be notified.
Send to Employee: check this box if the Employee should be notified.
Send to HR: check this box if the users specified in HR Users should be notified. Step 2: Set up HR Users
Send to Set Positions: check this box if specific positions should be notified. Expand the Event record to identify these positions:
Send to set Positions
ALL of the boxes may be checked - the system will send Reminders to all employees so defined.
- If none of boxes are checked then Reminders will NOT be sent.
- If the Event Type is not set up, then Reminders will NOT be sent.
- Reminders are generated when the Scheduler, which runs at midnight every night, checks for Event Types that have been set up and that meet the Date and Lead Time criteria. Once found, the Scheduler generates the Reminders to the specified employees.
3.1 Multiple Reminders
More than one reminder can be set up for the same event. For example, a reminder may be sent to an employee’s Manager, 10 days, 5 days and 3 days in advance, informing him/her that the employee is proceeding on leave. The system will generate and display the reminders at the appropriate times to the appropriate persons.
3.2 Reminder Messages
On logon to HRplus, the Event Reminders will be displayed via the HOME page:
AND Home>>Intranet>>My Message Inbox:
- Reminders will be duplicated if an employee is entered more than once as messages indicate to whom they are directed i.e. HR, Employee, Manager, Position No.
- SAVE your input. The HRplus Scheduler, on its midnight run, will ‘look for’ event types that meet the specified criteria, and will generate the Reminders.