System Configurations>>Feature Management>>Expiration of Leave Rollover Balance
Expiration of Leave Rollover Balance
The feature Expiration of Leave Rollover balance, resets the Leave Opening Balance after a specified period in days or on a designated date.
The Expired Amount is displayed in the Opening Balances and can be added back to the Start Balance if needed.
Step 1: Enable Expiration of Leave Rollover Balance
Step 2: Set up Leave Expiration
Benefits>>Leave>>Leave Setup>>Leave Types>>Leave Types>>[Select Leave Type]>>[+]>>Leave Expiration
Leave Type Code: Auto-generated based on the Leave Type selected.
Leave Expiration Method: Select the expiration method to be used as follows:
-
Use Expiration Period: Select to use an amount of days during which the leave type would be valid. Note this is the default selection.
- Expiration Period: Enter the amount of days.
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Use Expiration Date: Select to enter the exact date the leave will expire on.
- Expiration Month: Enter the leave expiration month.
- Expiration Day: Enter the leave expiration day.
Step 3: Process Leave
Benefits>>Leave>>Leave Transactions>>Leave Taken
Step 4: Restore Expired (Optional)
Benefits>>Leave>>Leave Overrides>>Opening Balances>>[Select Record]>>Restore Expired
Expired leave amounts are calculated and displayed, for leave types with set leave expiration methods based on opening balances and expiry dates/periods. Leave types with expiry dates/periods allow companies to identify and set up leave types and balances that become invalid after a set time. The value in the Expired Amount field is the number of days that employees will lose at expiration in this “use it or lose it” leave scenario.
The system will calculate and display the expired amount and (new) starting balance:
- Expired Amount = Start Balance Leave Taken + Leave Booked
6 = 10 - (2 + 2)
- Start Balance (new) = Start Balance (old) Expired Amount
4 = 10 - 6
- Restore Expired: Click this button to restore the Expired Amount i.e. 6 in the example above. The new value in the Start Balance field will then be 10 (Expired Amount + Start Balance (old)) (6+4 = 10).
- Update Balance: Click this button to use the current record values as the starting balance.
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