A

Applicant Interview Report: A document summarizing the details of a candidate's interview, typically including feedback, impressions, and interview scores from interviewers.

Applicant Score sheet: A form or document used to record and evaluate a candidate's performance during an interview, often based on predefined criteria.

Approved Staff Request: A staff request that has been authorized by the necessary stakeholders, allowing the recruitment process to begin.

ATS (Applicant Tracking System): A software application that automates the recruitment process, including posting job ads, managing resumes, and tracking candidates through the hiring stages.

B

Background Checks: The process of verifying a candidate's history, including criminal records, employment history, and educational qualifications, to ensure their suitability for a position.

C

Closed Staff Request: A staff request that has been completed, either by hiring a candidate or by deciding not to fill the position.

E

External Applicants: Individuals who apply for job positions within an organization but are not currently employed by that organization. They are external to the company.

H

Hired Applicants: Candidates who have successfully gone through the recruitment process and have been offered and accepted a job with the organization.

I

Internal Applicants: Current employees of an organization who apply for open job positions within the same company.

Internal Vacancy: A job opening within an organization that is only available to current employees.

Interview Calendar: A scheduling tool used to plan and coordinate interview dates and times for candidates and interviewers.

Interview Criteria: Specific qualifications, skills, or attributes that interviewers assess in candidates during interviews, often aligned with the requirements of the job.

Interview Process: The series of steps and activities involved in assessing and evaluating candidates for a job, which may include screening, interviewing, testing, and selection.

Interview Schedule: A timetable that outlines the dates, times, and locations of interviews for multiple candidates, often used for efficiency in the hiring process.

Interview Stages: Distinct phases or steps within the interview process, such as initial screening interviews, technical assessments, and final interviews.

J

Job Posting: The process of advertising a job opening within or outside the organization to attract potential candidates.

Job Templates: Predefined templates that outline the requirements, responsibilities, and qualifications for a specific job position within an organization.

O

On-boarding Tasks: The activities and processes involved in integrating new hires into the organization, including paperwork, training, and orientation.

P

Panel Members: Individuals who participate in panel interviews, which typically involve multiple interviewers assessing a candidate.

Panelist Interview Form: A document used by panel members to evaluate and score candidates during a panel interview.

R

Recruitment Hire Reasons: The justifications or factors that influence an organization's decision to hire a particular candidate, such as their qualifications, skills, and cultural fit.

Recruitment Methods: Strategies and techniques used by organizations to attract and select candidates for job openings.

Recruitment Ratings: The process of evaluating and rating candidates during the recruitment process to assess their qualifications and suitability for a job.

Reference Checks: The process of contacting a candidate's previous employers, colleagues, or other references to verify their work history, skills, and character.

Resume Screening: The process of reviewing and filtering resumes to identify candidates who meet the basic qualifications for a job.

S

Shortlist: A list of candidates who have been selected for further consideration after the initial screening process.

Staff Request: A formal request to fill a vacant position within the organization, usually initiated by a department manager or HR.