How to View/Enter External Job Applicant Details
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External Applicants
There are two (2) ways to enter/upload resumes for external applicants:
- Enter individual applicant details including uploading resumes.
- Download an Excel template and import the records.
Option 1: Enter External Applicant Details
Step 1: Enter External Applicant Details
- The above screen is used to enter an applicant’s basic data.
- A system-generated unique Applicant ID will be assigned to each applicant record for identification purposes. You are not allowed to edit this.
- JOB APPLIED FOR: All jobs within the selected company will be displayed in the list. An applicant may apply for more than one job in the same company. Simply control-click or shift-click to select the jobs. These jobs may or may not be linked to a staff request. To view the jobs for which the applicant has applied, click on the Job Applied For tab.
Step 2: Upload Resume
Click the Upload Resume button for the selected applicant – Browse to select the file - to upload to the system. The file will be an attachment to the applicant’s record.
Upload Resume: supported file formats include .doc, .xls,.pdf, .png., .jpg.
docx and .xlsx file formats are not supported.
Step 3: View Resume
Step 4: Enter Additional External Applicant Details
Additional applicant details can be entered via the appropriately-named tabs:
-
Job Applied For
- The jobs, date applied and expected salary for which the applicant has applied will be listed based on Company.
- Education
- Employment History
- Professional Qualifications
- Work Profile
- Other Training
- Professional Membership
- Competencies
- Computer Literacy
- References
- Languages
- Hobbies
- Medical Data
Option 2: Import External Applicant Details via the Template
Step 1: Download the Template
Step 2: Enter External Applicant Details into Template
Ensure that all required fields are completed.
Step 3: Import the External Applicants
Step 4: View Imported External Applicants
The screen will display all jobs applied for.
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