Company: From the drop down list, select the Company for which you are creating the allowance rule.

Pay Group: From the drop down list, select the Pay Group to which the allowance rule will apply.

Allowance: From the drop down list, select the Allowance to which the parameters will be applied.

Pay Regardless of Timesheet being Paid: Select Yes or No.  This field refers to cases in which:

1. the timesheets may not yet be approved but allowances still need to be paid.  In such an instance, select Yes (i.e. to pay the allowance regardless of the timesheet) else select No.
2. employees may be on call and still need to paid their allowances.  The system will check to ensure that the employee is on call before generating the allowance.

To define the group of employees to which the allowance applies, complete the following fields:

Apply To: Select from Salaried, Non-Salaried, All.

Employee Equivalent: Select from Full Time, Part Time, All

To define how the allowance amount is to be calculated, complete the following fields:

Pay On Call: If Yes is selected, then the allowance will be paid to employees who are on call duty (who are on standby to be called out to work).  A timesheet entry which flags a check box, indicates that an employee is on-call.

Min Entitlement Hours: Enter the minimum number of hours (if any) an employee has to work to be entitled to the allowance.

Pay Allowance On: Select either Flat Amount, Flat Amount + Hours, Hours.  This selection allows you to define the dollar amount of the allowance to be paid.  Hours will be obtained from the employee’s timesheet.

Flat Amount: If either Flat Amount or Flat Amount + Hours is selected in the above field, then enter the amount here.  The system will use this amount to calculate the allowance amount.

Pay Per Day: Select Yes if the flat amount is to be paid per day or No if the flat amount is the dollar amount of the allowance.

Multiply Hours By:  If either Flat Amount + Hours or Hours is selected in the above field, then enter the rate by which the hours should be multiplied to obtain the allowance dollar amount.

Apply Employee Rate as part of Calculation: If Yes is selected, then the system will use the employee rate to calculate the allowance.  If No is selected, then the system will use the rate in the Multiply Hours By field.

Pay After Basic: Select Yes to indicate if the allowance should be paid after the employee’s basic hours.  

Pay After Basic On Every….Hours: If Yes is selected, then enter the number of hours after which the allowance should be paid.  For example, if an employee’s normal basic hours is 12 (as defined in Pay Rules), and 4 is entered in the Pay After Basic On Every….Hours field, then the allowance will be generated for the employee, based on his/her timesheet entries,  after every 4 hours worked.

To define the days for which the allowance should be paid, complete the following fields:

Days To Apply: Select either All Days, Holidays Only, Non-Holidays Only.

Productive To Apply: Select either All Days, Productive Only (Days Worked), Non-Productive Only (Days Not Worked)

Week To Apply: Select either All Days, Weekdays Only, Weekends Only

Status: Select Active or Inactive.  Inactive allowances are not processed by the system.

Company: Select the company that the allowance rule was created for.

Department Code:

• If the allowance rule is to be applied to ALL departments, then leave the default asterisk as the selected option.
• If the allowance rules applies to specific department(s), then select the department from the drop down list. A separate record will have to be created for each department to which the  allowance rule must be applied.

Job Code:

• If the allowance rule is to be applied to ALL jobs within the selected department, then leave the default asterisk as the selected option.
• If the allowance rules applies to specific jobs(s), then select the job from the drop down list. A separate record will have to be created for each job and department combination to which the  allowance rule must be applied.

Shift Description: Select the shift which is to be linked to the allowance rule. If an employee works on this shift, they will be entitled to receive this allowance one they qualify based on the set parameters.

Allowance: Select the allowance rule which is to be linked to the shift.

Save the record and repeat to add more records.