A regular deduction is one that is processed every pay cycle.
A deduction goal is entered so that when the goal amount has been met (deducted), the system will automatically stop processing the deduction.
Entry 1 - Enter the goal amount
POWERpay>>Process Payroll>>Cycle Changes
Three (3) cycle change entries need to be entered to process a goal.
Goals for deductions must have the Entry Type G. DO NOT OVERWRITE THE WORD 'GOAL'!
Entry 2 - Enter the Deduction amount
The amount will be deducted every pay cycle for the employee.
Entry 3 - Enter Payments made ''over the counter"
This is done via a Y-PAYMENT cycle change entry and it is made to ensure past payments made on the deduction do not contribute to the Goal.
DO NOT OVERWRITE THE WORD 'PAYMENTS"
Examples of: Entry Type: Y; C/Centre Other: PAYMENTS
Example 1:
- In January, Pay Cycle 1 (weekly) (1st to 7th): a regular GFC deduction of $100.00 was set up.
- In January, Pay Cycle 1’s (1st to 7th) was run: $100.00 would then accrue to payments.
- In January, Pay Cycle 2 (8th to 14th): a Goal of $1000.00 and a weekly regular deduction of $100.00 for the same GFC code were set up.
- If a Y-PAYMENT entry of $0.00 WAS NOT DONE when the Goal was set up in Pay Cycle 2: then, when the payroll is run, the amount accrued toward the payments would be $200.00 (Cycle 1 $100.00 + Cycle 2 $100.00).
- If a Y-PAYMENT entry of $0.00 WAS DONE when the Goal was set up in Pay Cycle 2, only the $100.00 from Pay Cycle 2’s payroll run will be accrued toward the payments.
When entering a new goal, always make a Y-PAYMENT entry of $0.00.
Example 2:
- In January, Pay Cycle 1 (weekly) (1st to 7th): a new Goal of $2000.00, a weekly regular deduction of $100.00, and Y PAYMENTS of 0.00 for the same GFC code were set up.
- The Payroll was then run for 6 pay cycles. The totals as at the end of Cycle 6 were:
- Goal = $2000.00
- Weekly Deduction = $200.00
- Payments toward the Goal for 6 cycles = $1200.00 ($200 x 6)
- Balance on the Goal = $800.00 ($2000.00 - $1200.00)
- In Pay Cycle 7, $500.00 was paid "over the counter" toward the loan. To reflect this amount toward the Loan Balance, enter a Y-PAYMENTS cycle change as shown below:
Use the Y-Payment cycle entry to enter Payments (made outside of the payroll) towards a Goal.
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