Entry Id/Description: Signals to the Payroll what sort of transaction you are going to enter.

Item Id/Description: A list of all the user defined Deductions created on the system will appear in a drop down list. Select the appropriate one.

Employee Id/Name: Drop-down  displays Employee IDs/Name for the Company.

Entry Type: Helps the application to determine if this is a New entry (N), a Changed entry (C), an entry that has certain Limitations (L) or an entry that deals with a specific entity such as a Payee (P), a Goal (G) or an Account (A), etc.

Amount: If the cycle change record is to change/enter an amount (e.g. for allowances, deductions, other income) then enter it in this field.

CCentre/Other:

• The list of default cost centers will be displayed for selection.
• Use N/A  Not Applicable if cost centres are not used in the organization.  
• Depending on the default location of the employee and the Account Segment Order the payroll will automatically generate a default cost centre code comprising the account segment codes linked to the organization levels and the earning, allowance or deduction code.  This field can be overwritten if required.

Alternate Rate: If required, enter a temporary override amount of the unit rate e.g. if an employee is to be paid an acting amount, enter it here to override the normal unit rate.  If the employee's substantive rate is being used, leave this set to zero.

Batch No: The batch number allows you to split the data entry process according to easily identifiable batches. Enter your user-defined batch number.