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A Guide to Using the Training Module

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To effectively utilize the Training Module, follow these summary steps:

  1. Complete the Setup process,
  2. Setup Training Agency Courses,
  3. Process Training Requests and,
  4. Review Training History.
Steps Description
Step 1 Setup:

Talent Management>>Training>>Setup>>Training Types
Talent Management>>Training>>Setup>>Training Courses
Talent Management>>Training>>Setup>>Delivery Methods
Talent Management>>Training>>Setup>>Rating Codes
Talent Management>>Training>>Setup>>Cost Types
Talent Management>>Training>>Setup>>Reject Reasons
Talent Management>>Training>>Setup>>Cancel Reasons
Talent Management>>Training>>Setup>>Training Staff

Training Types
The different categories or classifications of training programs available to employees provided by either internal or external training agencies.

Training Courses
  • A training course is a structured educational program aimed at teaching specific skills or knowledge.
  • Courses vary in content, format, duration, and delivery methods.
  • Key characteristics include:
    • Structured content
    • Defined learning objectives
    • Instructors or facilitators
    • Materials and resources
    • Assessment and evaluation
    • Duration
    • Certification
    • Delivery methods

Delivery Methods
  • Training delivery methods vary based on training nature, target audience, resources, and learning objectives.
  • Some Deliver Methods are:
    • In-Person Training
    • Online Training
    • Virtual Instructor-Led Training (VILT)
    • Self-Paced Learning
    • Blended Learning
    • On-the-Job Training (OJT)
    • Video Conferencing
  • The selection of delivery methods should align with learning objectives, participant preferences, and available resources, often utilizing a combination to optimize outcomes.

Rating Codes
  • Training rating standards and points assess the quality and effectiveness of training programs.
  • Established by organizations, training providers, or educational institutions for consistent evaluation.
  • Specific criteria are assigned rating points or scales to quantify training quality.

Cost Types
  • Cost types classifies expenses associated with planning, developing, and delivering training programs within an organization.
  • Cost tracking is essential for budgeting, resource allocation, and assessing the return on investment (ROI) of training initiatives.
  • Some general Costs are:
    • Direct Training Costs
    • Indirect Training Costs
    • Participant Support Costs
    • Miscellaneous Costs

Reject Reasons
  • Training reject reasons are explanations or justifications provided when a training request or application is denied or rejected.
  • Common reasons are:
    • Lack of budget
    • Low Enrollment
    • Schedule Conflicts
    • Training Program Cancellation
    • Exceeding Capacity
    • Resource Constraints

Cancel Reasons
  • Approved training which subsequently never happened for reasons which may be either within or outside of the control of the employee.
  • Canceled reasons are:
    • Employee or facilitator fell sick
    • Training conflict arose
    • Low numbers

Training Staff
  • Individuals responsible for planning, designing, delivering, and managing training programs within an organization.
  • Key roles and responsibilities associate with training staff:
    • Training Manager or Director
    • Training Coordinators or Administrators
Step 2 Agency Courses:

Talent Management>>Training>>Agency Courses>>Training Agencies
Talent Management>>Training>>Agency Courses>>Search By Courses
Talent Management>>Training>>Agency Courses>>Search By Competencies

Training Agencies
  • Training agencies are entities that specialize in offering educational and training services to individuals, groups, or organizations.
  • Some key aspects and functions of training agencies:
    • Wide Range of Services
    • Targeted Audiences
    • Industry Specialization
    • Certifications and Accreditation

Search By Courses
Search for a course based on the Name of the Course.

Search By Competencies
Search for a course based on Competencies to be Gained.
Step 3 Requests:

Talent Management>>Training>>Requests>>Training Requests
Talent Management>>Training>>Requests>>Training Requests>>By Gap Analysis
Talent Management>>Training>>Requests>>Training Events
Talent Management>>Training>>Requests>>Training Calendar

Requests

Insert/Edit/Delete/View/Process training requests via different submissions. 


By Gap Analysis
A Job Gap Analysis maps an employee’s current Competency Level against the Competency Level defined by the company.

Training Events
User-defined periods in which training occur.

Training Calendar
The training calendar shows scheduled dates for training courses.
Step 4 Training History:

Talent Management>>Training>>History>>Training History

Training History
All training records are available for review and previous training records can be entered.

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