Navigation: Talent Management >> Training >> Courses >> Training Agencies
Training Agencies
Training agencies, also known as training providers or training organizations, are entities that specialize in offering educational and training services to individuals, groups, or organizations. These agencies can vary in size, focus, and areas of expertise, but their primary mission is to deliver training programs that enhance skills, knowledge, and competencies. Here are some key aspects and functions of training agencies:
- Wide Range of Services: Training agencies offer a diverse range of training services, including workshops, courses, seminars, certifications, and customized training programs tailored to specific industry needs.
- Targeted Audiences: They may cater to a variety of audiences, including employees within organizations, professionals seeking career development, individuals looking to acquire new skills, and even students preparing for exams or certifications.
- Industry Specialization: Some training agencies specialize in specific industries or sectors, such as healthcare, information technology, finance, or manufacturing. They provide training that aligns with the unique needs and standards of these industries.
- Certifications and Accreditation: Many training agencies offer training programs that lead to certifications or accreditations. These certifications can be industry-recognized and valuable for career advancement.
How does it work?
Once the course is created as part of the setup, it must then be linked here to the relevant training agency. Companies which offer courses or training internally must ascribe a name for their internal training body and define that here e.g. HRplus Campus.
Step 1: Enter the Training Agency Details
Agency Code: Enter an acronym for the Agency name
Agency Name: Enter the name of the Training Agency
Address Line 1, 2, 3| State| Zip: Enter the address details here.
Country: Select the country in which the Training Agency is located.
Email address: Enter the email address of the Training Agency
Website: Enter the website address here.
Telephone | Fax: Enter the Agency phone number.
Contact: Enter the name of the main contact at the training Agency and their Job Title.
Company using Agency: If in a multi-company setup, select the companies that utilize the services of this training Agency.
Rating: Select the Rating of the Training Agency
Save the record.
Step 2: Click on the + sign to expand the record and Enter Additional Details
Once the Training Agencies have been set up, go back to the screen and select the PLUS SIGN next the Agency Code.
Once the plus sign is expanded, you will get the option to link the Agency Courses, Certificates, Competencies to be Gained, Qualifications and Course Costs to the Agencies Listed.
Navigation: Talent Management >> Training >> Courses >> Training Agencies >> Plus Sign >> Agency Courses >> New Course
AGENCY COURSES
An agency course, in the context of education and training, typically refers to a training program or course that is provided or organized by an agency, institution, or organization. The term "agency" in this context does not necessarily refer to a government agency but can encompass various types of entities, including educational institutions, training providers, professional associations, and even private companies. Here are some key characteristics of an agency course:
To enter a link a new course and training type to the agency we select the New Record hyperlink under Agency Courses.
Course or Program – You can choose if it is a course or program
Certificate Course – you can flag if you would be receiving a certificate from this course or program
Course Code & Course Name – Use the drop box to select your code and the Name will automatically populate below. These Cost Codes were entered in the SETUP Folder under TRAINING COURSES (If you are not seeing a course you can go back to Navigation: Talent Management >> Training >> Setup >> Training Courses How to set up Training Courses and enter a new course.)
NOTE: Also you will notice once the Cost Code is selected the Course Benefits, Course Content and who should attend fields will automatically populate based on what was entered in Training Courses in the SETUP
Training Types - Use the drop box to select your Training type. These training types were entered in the SETUP Folder under TRAINING TYPES (If you are not seeing a training type you can go back to Navigation: Talent Management >> Training >> Setup >> Training Types How to Set up the Training Types and enter a new training type.)
Contact Hours – Here you can enter the amount of hours for the listed course
Then you SAVE
Once the New Agency Course is Saved, Double click the record to re open the tab. Once the Tab is re opened you would be able to enter the course details and the Course Cost.
COURSE DETAILS
In the Course Tab, click on the Course Details link and fill out the information as prompted in the pop-up box.
In order for a course to be available for request, the course dates must be in the future and the Registration Closing Date must not yet have passed.
COURSE COSTS
Similarly, click on the Courses Costs link and fill out the information as prompted in the pop-up box when you click on New Record. You can enter as many costs as they pertain to the particular courses.
For example, an overseas course may be subject to travel, accommodation, meals and per diem costs. The Cost Centre # can also be inputted here to track the cost of sending employees on training.
CERTIFICATES
Navigation: Talent Management >> Training >> Courses >> Training Agencies >> Plus Sign >> Certificates
In the Certificates Tab, click on New Record and select the Course and the Certificate Type to be received by participants from the respective drop-down boxes.
COMPETENCIES TO BE GAINED
Navigation: Talent Management >> Training >> Courses >> Training Agencies >> Plus Sign >> Competencies to be Gained
In the Competencies To Be Gained Tab, click on New Record and select from the drop down to fill out the fields.
