User Self Service >> Timekeeper >> Timesheets >> Current
Manual Timesheets
In the event that there is no clock/faulty clock/technical difficulties with the time clock, employees will not be able to register their In/Out punches.
In such a scenario, Timekeepers are allowed to manually edit employee timesheets so that punches can be recorded and processed.
To do so, as is customary, employees MUST be placed on a schedule and shifts for the respective day.
Step 1: Place Employees in Schedules/Shifts
- HRplus Time>>Schedules>>Scheduling>>Schedule>>Schedules
- HRplus Time>>Schedules>>Scheduling>>Shifts>>General Shifts Setup>>Schedule Individual Employees
Step 2: View Attendance Logs
If the timeclock is working then employee punches will be displayed here. However, if the timeclock is not working, then NO employee punches will be displayed.
User Self Service>>Timekeeper>>Attendance Logs>>Current
Step 3: Post to Timesheets
By default, HRplus Time generates BLANK timesheets based on the Schedules/Shifts in which employees are placed.
TIMESHEETS WILL ONLY BE GENERATED FOR EMPLOYEES WHO ARE IN SCHEDULES/SHIFTS.
These default timesheets show the Employee Names, Schedule Day, Schedule Clock Times (In/Out).
This step allows you to post these timesheets.
User Self Service>>Timekeeper>>Attendance Logs>>Post to Timesheets
Timekeepers MUST have permission to their relevant Company and Schedule in order to post timesheets!
Step 4: Manually Edit/Approve Timesheets
The default timesheets are displayed in RED and show a default Reason of ABSENT.
In the absence of registered punches via the timeclock device, Timekeepers may simply edit and approve these default timesheets.
The approved timesheets can then be posted to Cycle Changes for processing.
User Self Service>>Timekeeper>>Timekeeper Timesheets>>Timesheet>>Current
Again, Timekeepers MUST have the necessary permissions to the Schedule/Shift to edit/approve employee timesheets!
The next step is to post the Timesheets to Cycle Changes. Again, this MUST be done by authorised personnel.