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Timesheet Overview
The Timesheets are generated when the Attendance Logs are posted. There are several key attributes on the timesheets which automate rules and alert the Timekeeper, allow them to make adjustments in an efficient manner. This includes:
Timesheet View (Current)
Time card Indicators and Colours
The colour of the Time card fonts changes to indicate different conditions.
| Indicator/Colour in Cell | Meaning |
|---|---|
| A purple font in the punch-in-for-shift | indicates an early punch |
| A red font in the punch-in-for-shift | indicates a late punch (late arrival) |
| A red font in the punch-out-from-shift | indicates that the person left early (early departure) |
| A purple punch in the punch-out-from-shift | indicates that the person worked late or overtime |
| A purple font in the punch-out-for -lunch | indicates that a late lunch is being taken |
| A purple font in the punch-in-for lunch | indicates an early return from lunch |
| A red punch in the punch-in-from-lunch | indicates a late return from lunch |
| A gray font | indicates that you cannot edit the contents |
Actual Time vs Adjusted Time
The Actual and Adjusted Times work together based on the Rounding Rules which were setup for the respective shift. If an employee has an early punch for their shift as shown in the example above where the punch is at 7:55 am, based on the rounding rules setup for this shift, their actual punch-in time is rounded to the start time of the shift at 8:00 am . This means that the employee is not paid for the minutes that they arrived prior to the start time of the shift.
Similarly, based on the configured rounding rules for this shift, the punch-out times are adjusted to the end time of the shift so that the employee is not penalized for leaving 5 minutes before the shift-end time.
Note that Rounding Rules are specific to each organization and must be configured and linked to each shift prior to posting the timesheets, so that the automatic adjustment of time takes effect and is reflected in the Adjusted Time view. This has the outcome of enforcing company rules in an equitable manner to those working on applicable shifts as well as decreasing the amount of timesheet adjustments to be done by the Timekeeper.
Total Hours and Shift Type
The Total Hours as highlighted below shows the hours for which the employee is being paid based on the hours worked as shown in the Adjusted Time view, together with rules setup for the shift including if and how lunch should be deducted.
The Shift Type indicators of N or S identify whether the employee worked on thie Normal or Second/Split Shift respectively.
Additional Timesheet Information
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