Help SiteSystem AdministrationSecurity Editing Single User PermissionsDescription of Modules/User Groups and Database (DB) Permissions

Description of Modules/User Groups and Database (DB) Permissions

In HRplus Security Module, you can grant or revoke a user's access to specific functions and data in the application through the User Groups.

The table below provides a detailed description of the permissions and functionality one can have by being granted module or user group access in HRPlus. It is critical to understand how a combination of these permissions can allow users to have a seamless interaction with HRPlus once they have been given the correct access when their profiles are created.

Only persons with access to the Security Module can view, grant or revoke these permissions. Please contact your company's System Administrator for assistance.

Module/ User Group User Group Description Synced Database Permission


System/Security:

  1. Administrators
 Allows access to the Security module.

These users manage permissions for all end users of HRplus OR In a multi company environment, they manage user permissions for each company administrator.
Administrators have access to the following menu options:
  1. Security
  2. System Configurations

These users are referred to as Database Administrators/Master Users and they can perform the following tasks:
  1. create new users
  2. grant/revoke permissions/access to companies, pay groups, positions, HR modules, reports, database membership.
  3. Change user passwords.
  4. Create batch users.
 SYSTEM_ADMIN
System/Security:

2. Company Administrators

 Allows access to the Security module.

Manage user permissions for their respective company ONLY, in a multi company environment. 
Administrators have access to the following menu options:
  1. Security
  2. System Configurations

These users are referred to as Database Administrators/Master Users and they can perform the following tasks:
  1. create new users
  2. grant/revoke permissions/access to companies, pay groups, positions, HR modules, reports, database membership.
  3. Change user passwords.
  4. Create batch users.
 SYSTEM_ADMIN
Personnel
  • HR Personnel
 Allows access to Personnel comprising Setup, Personnel, Employees, Company Assets and Event Reminders. N/A
Personnel
  • HR Manager
 Allows access to approve HR functions. HR_MANAGER
Personnel
  • HR Users

Grants a user the ability to add, edit, delete, post or manage various transactions within the HR aspect of the application.

These employees/users have access to View/Insert/Update/Delete HR functions – they do the processing in the HR Modules – enter data, make changes – keep the application up to date re employee data processing. HR Users have access to:

  1. Personnel>>Personnel>>Employees
  2. Personnel>>Personnel>>Search Employees
  3. User Self Service>>HR>>Self-Serve Entries
 HR_USER
Recruitment
  • HR Recruitment
 Allows access to the Recruitment module. HR_RECRUITMENT
Talent
  • HR Performance
 Allows access to Talent Management comprising Goals, Appraisals, 360 Multi-Rater, Training and Succession.
Talent
  • 360 Team Leader
 Gives access to employees involved in a 360 MultiRater/Feedback SELF_SERVICE_TEAM_LEADER
Talent
  • HR Appraisals
 Access the Appraisals Module HR_Performance
Talent
  • HR Events
 Access the HR Events screens which allows the user to generate an Appraisal or 360 Multi-Rater
Talent
  • HR Goals
 Access the Goals Module HR_USER
Talent
  • HR Succession
 Allows access to the Succession Module HR_USER
Talent
  • HR Training
 Access the Training Module HR_USER
Relations
  • HR Relations
 Allows access to Employee Relations comprising Industrial Relations and Health and Safety. HR_RELATIONS
Relations
  • HR Health & Safety
 Allows access to Health and Safety.
Relations
  • HR Industrial Relations
 Allows access to Industrial Relations.
Company Assets Allows access to the Company Assets module. HR_COMPANY_ASSETS
Payroll
  • Pay Supervisor

Allows access to a user who has the authority to approve, run and reverse the payroll. The employee who is designated a Payroll Supervisor is usually a manager who has access to approve/reverse the payroll. On completion of data entry of cycle changes, the payroll supervisor will logon to the application, view the Cycle Changes report and give approval to run the payroll. If the payroll has to be reversed, the cycle of approval is repeated as many times as required until the payroll is finalized. Payroll Supervisors have access to the following menu options:

  1. Process Payroll
  2. Payroll Reports
  3. Employees
  4. Pay Cycles
  5. Business Rules
  6. Maintenance
  7. Year-End Close
  8. Self-Serve Entries
 PAY_SUPERVISOR

Payroll

  • Payroll

Allows access to the POWERpay Payroll module comprising Process Payroll, Employees, Pay Cycles, Business Rules, Maintenance, Leave, Year-End Close and Self-Serve Entries. Those employees with access to Payroll can View/Insert/Update/Delete payroll functions – salaries, allowances, deductions, overtime, statutory deductions etc. The menu options are:

  1. Process Payroll
  2. Payroll Reports
  3. Employees
  4. Pay Cycles
  5. Business Rules
  6. Maintenance
  7. Year-End Close
  8. Self-Serve Entries
Payroll
  • Payroll HR Users

Allows access to both Payroll and Human Resources functions. These employees have access to both Payroll and HR functions – View/Insert/Update/Delete employee data in those HR modules to which they have access; make transactional changes (salary changes, promotions, position changes etc.); maintain and update employee data in the application. The menu options are:

  1. Process Payroll
  2. Payroll Reports
  3. Employees
  4. Pay Cycles
  5. Business Rules
  6. Maintenance
  7. Year-End Close
  8. Self-Serve Entries
  9. POWERpay>>Process Payroll>>Employee Transactions
  10. POWERpay>>Maintenance>>System Defaults>>Setup Wizards
  11. POWERpay>>Maintenance>>System Defaults>>Structure
  12. POWERpay>>Maintenance>>System Defaults>>General Codes
Payroll
  • Payroll Leave
 Allows access to the POWERpay module including Leave processing. The Leave module has been included in the POWERpay Payroll menu for those companies that wish to process both Leave and Payroll. The Leave module allows you to quickly and easily calculate and recalculate leave balances. One-time setup is based on unlimited user-defined leave types and leave rules that can easily be modified to cater to changing policies. Recalculation of leave can be done to date or projected to a future date, providing drill-down capability to both a summary and detailed history of employee leave taken and leave balances. Leave can be processed – entered, approved, updated, posted and deleted – with leave balances automatically updated with each transaction thus offering both flexibility and ease of use to the user.
Payroll
  • Payroll Setup

Allows access to the Payroll Setup menu option which includes the setup of Earnings, Deductions, Allowances, Other Income, Pay Groups, Pay Cycles, Banking and Other Payees and other base tables in the POWERpay module. Employees can View/Insert/Update/Delete only those options on the Payroll Setup menu - the core payroll setup that form the foundation of the payroll and is usually one-time setup. These include the setup of:

  1. Earnings
  2. Deductions
  3. Allowances
  4. Other Income
  5. Pay Groups
  6. Pay Group Company Link
  7. Benefit Types
  8. Benefit Plans
  9. Banking and Other Payees
  10. Void Cheque Reasons
  11. Multi-Currency
  12. Payroll Document Types
  13. Invalid Table Codes
 N/A
Payroll
  • Union Rules

 Allows access to the Business Rules menu option in the POWERpay and Personnel modules located in the General Codes tab. This feature allows a user to set up unions and bargaining units for the organization. N/A
Benefits
  • HR Benefits
 Allows access to the Leave Module, Benefits, Health Plan, Medical, Compensation and Education Support. HR_BENEFITS
Benefits
  • HR Compensation
 Salary Survey. Future Release HR_COMPENSATION
Benefits
  • HR Pension
 Allows access to the Pension module. HR_PENSION
Self Service
  • Self Serve
 Allows access to User Self Service. Used in conjunction with any other self-serve options depending on the level of access. N/A

Self Service

  • Self Serve Administrator
 Allows access to departmental administrators who are responsible for leave approvals, time sheet entries and any other employee-related issues. SELF_SERVE_ADMINISTRATOR

Self Service

  • Self Serve Employee
 Allows access to User Self Service – Employee. An employee is allowed to update his/her profile, view his/her payslip, request leave, view balances etc. SELF_SERVICE_EMPLOYEE
Self Service
  • Self Serve Manager
 Allows access to User Self Service – Manager. A self serve manager is responsible for all approval requests that are submitted to them from their direct reports. SELF_SERVICE_MANAGER
Self Service
  • Self Serve Payslip
 Allows the end user to be able to:
  1. View the payslip via the self service module.
  2. ONLY view the payslip and not any other self service features.
  3. Not have access to view the payslip if this permission is not granted.
Self Service
  • Self Serve Timekeeper
 Allows access to User Self Service – Timekeeper. The self serve timekeeper is responsible for scheduling shifts, keeping all attendance logs up to date, and ensuring timesheets are current. HR_TIME

Self Service

  • Self Serve Time user
 Allows users to be able to see the virtual clock on the dashboard upon login, and therefore they can punch in for work using that clock.
HRplus TIME
  • Time and Attendance 
 Allows access to HRplus Time – the time and attendance module of HRplus. HR_TIME
HRplus TIME
  • Time and Attendance HR
 Allows the end user access to HRplus Time – the time and attendance module of HRplus with some of the Personnel Module functions
HRplus TIME
  • Time and Attendance Leave
 Allows the end user access to HRplus Time – the time and attendance module of HRplus with some of the Leave module functions included.
Reporting
  • End User Reporting

Permission to this option allows the end user access to all reports (e.g. Personnel, Payroll, Benefits, Leave based on the modules to which you have access) to be accessed from one place – there is no need to navigate to the respective module to view the report.

It is used in conjunction with Multi-Instance Web Server to which permission must also be granted:

  • Check Multi-Instance Web Server and End-User Reporting to access all the reports from one place.
  • Check Single-Instance to access Reports in the respective module.

When you click on the menu item HR Payroll Reports you will be redirected to a new page in your browser in which the reports will be displayed. This feature enables greater speed of access for longer reports (e.g. payroll reports) and helps in balancing the processing load of the server/s.

 N/A
Reporting
  • Single Instance
 Allows access to the Reports menu in the module to which permission is granted. If permission is granted to both End User Reporting and Single Instance then the user will be able to view the Reports menu under the respective module and the DBXtra Reports under the End User Reporting menu. N/A
Reporting
  • Old Pivots
 Allows users to be able to view older versions of the pivots available in HRplus via the payroll module.
Add Ons
  • Add Ons
 Comprises Fringe, Hotel, Backpay and Advance Payments. Permission allows access to these options.
Add Ons
  • Advanced Payments
 Allows access to Advance Payments as a stand-alone module. Permission must also be granted to the Add-Ons option as well N/A
Add Ons
  • Auditor
 Persons can view other user activities on specific screens. All actions such as delete, insert and edit are recorded and can be reviewed by the 'auditor' when required. AUDITOR
Add Ons
  • View Only
 Users with this permission are only able to view data in the modules they have access to and they will not be able to make any update/insert/edit/delete transactions. This permission is usually granted to audit users.
Add Ons
  • Backpay
 Allows access to Backpay as a stand-alone module. Permission must also be granted to the Add-Ons option. N/A
Add Ons
  • Client Company
 Allows the end user to access reports via End User Reporting and view ONLY reports which have been configured for them to access. These reports are configured via End User Reporting >> Web Reports Setup and can be setup by company and country.

This feature can be used by:
  1. Clients using HRplus as a BPO tool for their clients. This way their clients can log onto HRplus and run the required reports for their company directly from the system without accessing anything else.
  2. Clients wishing to setup a user who can only view and run certain reports without accessing any other data.
 N/A
Add Ons
  • Company Imports
 (Future Feature) Allows the user to access a toll for custom built imports to HRplus.
Add Ons
  • Fringe
 Allows access to Fringe Processing (hotel industry). Permission must also be granted to the Add-Ons option. N/A
Add Ons
  • Hotel
 Allows access to Hotel (Tronc, Tips). Permission must also be granted to the Add-Ons option. N/A
Add Ons
  • Other Timesheet
 Allows the end user access to view the old manual time sheets ( no longer in use) within the department administrator module. This has since been replaced by the time sheets generated by HRplus TIME. N/A
Add Ons
  • Onboarding
 Allows the end user to be access the Onboarding functionality within the Personnel and Self Service Module.
Add Ons
  • Message Author
 Allows the end user to be able to create/add/edit a company notification for the message board in HRplus. The message will be pending approval before it can be seen by employees.
Add Ons
  • Message Administrator
 Allows the end user to be able to approve a company notification so that it can be posted to the message board in HRplus. These messages are seen by everyone in the company once they log into HRplus.
Add Ons
  • Multi-Company
 Allows access to multiple companies within an organization. The employees who have access to the Multi-Company function has access to View/Insert/Update/Delete data with regard to all the companies in the database whereas Single-Company access only allows you to View/Insert/Update/Delete data re the specified company only N/A
Add Ons
  • Multi-Currency
 Allows the user access to multiple currencies utilized within an organization. Note that:

  1. The employees who have access to the Multi-Currency function will be able to View/Insert/Update/Delete data for all the currencies in use on the database.
  2. Single-Currency access only allows you to View/Insert/Update/Delete data that one specified currency which is linked to the company.
 N/A
Add Ons
  • HRplus BI
 Allows the user to open the link for the HRPlus BI Reports, however this tool must be setup by version control before it is available for use.
Add Ons
  • HRplus Support
 This enables functionality for HRPlus support personnel ONLY. Not for client use.

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