How do I use the Auditing feature?

Updated on Nov 20, 2024

Security>>Module Audit

Module Audit

The Auditing feature in HRplus is available for ALL modules and:

Allows for an inspection of Insert/Update/Delete functions that are performed by users of HRplus.
Maintains a history of these functions.
Enables system administrators to establish controls to ensure the integrity of the data.
Is available on all screens of HRplus.
can only be viewed by users to whom Auditing privileges have been granted.
can be turned off or time-restricted if necessary.

The System Administrator has the required permission and responsibility to enable/disable these tables as required.

Table showing How to set up the Auditing feature and view Audit tables

Step 1	Identify Modules to be Audited
	Based on the HRplus modules purchased and your company's policy, determine the modules/features to be audited. Decide whether the modules/features should be audited: Always; OR For a specific time frame
Step 2	Grant User Audit Privileges
	Security >>User Administration >> (Search for user) >> Expand user record >> Edit User Groups Identify and decide on the Users to whom audit privileges should be granted. (e.g. HR users). For each identified user, grant Application Permissions to: Auditor (Edit User Groups>>Addons>>Auditor)
Step 3	Enable Module Auditing
	Note that the Auditing feature is active, by default for all HRplus modules/features. However, via this option you may: Limit auditing of an HRPlus module/feature to a specific time frame OR Completely cease auditing of an HRplus module/feature. Enable Module Auditing
Step 4	View Audit
	The Audit button is available on almost every screen in the HRplus Application. Only users who have Auditor privileges can view the Audit transactions - unauthorized users will not be able to see any data if they click the Audit button. Audit transactions captured are Insert, Update, Delete.

Grant User Audit Privileges

In accordance with your company’s policy, designated users must be given Auditor privileges in order to view the Audit data. To do so, privileges MUST be granted as shown below:

Edit User Groups

Security>>User Administration>>[Search for user]>>[expand user record]>>Edit User Groups:

Enable Module Auditing

Search for the Module for which the Auditing feature should be enabled. All HRplus modules will be displayed in alphabetical order in the drop down list. Scroll to view/select.

By Default, the Auditing feature is turned ON.

The Table Name, Audit Module and Navigation will be displayed as shown below. Complete the following fields and click the Submit button when done. Repeat for each module/table that should be audited!

Always Audit: check this box to continuously audit the table without any end date.
Audit Flag: if you wish to only enable auditing for a particular period then check this box and enter the date range in the Date From/Date To fields. This is checked by default.
Navigation: The navigation to the various screens where data is stored in the corresponding Table name will be displayed. This enables the user to match the database table to the equivalent screen in the front end of the HRplus application.

View Audit

The Audit button is displayed on all screens of the HRPlus application. However, only users to whom Audit privileges are granted will actually be able to view the Audit data (users setup in Step 1).