Access Control: Measures that ensure only authorized users can access certain resources.

Authentication: The process of verifying the identity of a user or system.

Authorization: The process of determining what resources a user is permitted to access.

Batch User: An employee user account created in bulk with other employee users, processed in one transaction using the batch user feature.

Cipher: An algorithm for performing encryption or decryption.

Changing Passwords: The process of updating a user’s password to maintain security.

Core User: A primary user who has extensive access and responsibilities within the system, particularly to the HRplus core modules such as Personnel, Payroll, Benefits, etc.

Data Encryption: The process of converting plain text into a coded format to prevent unauthorized access.

Encryption Key: A piece of information, in a form of a string of characters, used by an encryption algorithm to transform plain text into ciphertext or vice versa.

Firewall: A network security system that monitors and controls incoming and outgoing network traffic.

Global ID: A unique identifier assigned to a user that can be used across multiple systems.

Grant/Revoke Company Access: The process of allowing or denying a user the ability to access company resources.

Login Activity: The tracking and monitoring of user login attempts and sessions.

Mail Server: A server that handles and delivers email over a network.

Mail Server IP Address: The specific IP address assigned to a mail server for communication purposes.

Malware: Malicious software designed to harm, exploit, or otherwise compromise a computer system.

Make Duplicate User IDs Unique: The process of ensuring each user ID within a system is distinct to prevent conflicts and ensure proper identification.

Module Audit: The process of reviewing and ensuring that a security module is functioning correctly and securely.

Multi-Factor Authentication (MFA): A security system that requires more than one method of authentication from independent categories of credentials.

New User: An individual who has recently been granted access to a system and has a newly created account.

Pay Group Access: Permissions granted to a user to access specific payroll groups within HRplus.

Restrict Position Access: Limiting a user's ability to view or interact with sensitive data, based on their job role or position within the organization. This involves configuring the HRplus to ensure that users can only access information and perform actions that are relevant to their specific role, thereby protecting sensitive employee data such as personal details, salary information, and performance reviews from unauthorized access. 

Random Password: A system-generated password with a random sequence of characters, sent to batch users via email to ensure unique and secure initial access.

Reset Password: The process of changing a user’s password, typically when it is forgotten or compromised.

Restrict User Reports: The process of limiting a user’s ability to access certain reports within a specific HRplus module.

Self Service User: A user with permissions to manage their own information, such as viewing payslips, personal details and password resets.

Single Sign-On (SSO): An authentication process that allows a user to access multiple applications with one set of login credentials.

Static Password: A password that is entered by the system administrator when creating batch users. The password is the same for all and users and two factor authentication must be enabled when this option is being used.

Two-Factor Authentication (2FA): A method of confirming a user's claimed identity by utilizing a combination of two different factors: something they know, something they have, or something they are.

Unlink Employee Profile: The process of disconnecting an employee’s profile from a user account.

User Database: A central repository of user information including personal details, job history, and access permissions.

User Group: A collection of users with similar access rights and permissions to the same module or module features within HRplus.

User ID: A unique identifier assigned to a user for accessing a system.

User ID Protocol: The guidelines and rules for creating and managing user IDs within a system.

User Signature: A digital representation of a user's signature used for authentication and authorization.

Virtual Private Network (VPN): A service that encrypts your internet traffic and protects your online identity by hiding your IP address.

Vulnerability: A weakness in a system or its design that could be exploited by a threat to gain unauthorized access to or perform unauthorized actions on a computer system.