Benefits>>Education Support>>Support Programs>>Proposed Disciplines of Study
Proposed Disciplines of Study
This feature captures details of an employee’s proposed educational plan, including the chosen discipline, study institution, and proposed start and end dates. Once these study programs are entered and approved, they serve as the basis for recording financial disbursements through the Study Loans/Scholarships option, ensuring alignment with the organization's educational support framework.
View/insert/edit/delete employees’ proposed study programs.
How does it work?
When inserting a new record, the integrity of the data must be maintained i.e. the budget must have been set up for the respective category, discipline and year. These combinations must exist in the Annual Assistance option before you can save a record here e.g. you must have a budget for the year 2000, Time Off With Full Pay for Law before you can enter a request for the same study program within this period. If you try to enter combinations that does not exist in the Annual Assistance option, an error message will be displayed.
Enter a Proposed Discipline of Study
Company Code/Name: Select your company.
Badge Number/Employee ID/Last Name/First Name: Select the employee being proposed for the discipline of study.
Discipline Code/Type: Select a discipline code and type.
Category Code/Type: Select a category code and type.
Institution Code/Name: Select the institution.
Note: The following dates must correspond to the period for which the selected Category and Discipline have been set up i.e. via the Annual Assistance option:
Period From: Enter the proposed start date.
Period To: Enter the proposed end date, this date must be greater than the start date and must fall within the same year i.e. you cannot have a start date in the year 2000 and an end date in the year 2001.
Date Submitted: Enter the date of submission. This date must be before or equal to the start date of the study program.
Approved: Select 'Yes' if the proposal was approved, otherwise select 'No'.
Date Approved: Enter the date of approval, this must be a date greater than the date submitted.
Amount Approved: Enter the amount that was approved.
- The system checks that this amount has not exceeded the budget for the selected combination of category, discipline and year as you are not allowed to go over the budget. Moreover, you may have several employees applying to do the same study program and therefore the budgeted amount may have to be split among these employees. The system performs a running check to ensure that the total is not greater than the budgeted annual amount.
Comments: Enter any further comments.
You can have several employee applications for the same combination of category, discipline and year once the budget has not been exceeded.
An employee may have several unique records.
Duplicate records are not allowed.
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