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A Guide to Using the Department Administrator Self-Service Module

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Before using the module, please ensure the following:

  • You are designated as a Department Administrator
  • You have Company Access for your designated departments
  • Core HR modules are fully implemented to support module functionality

Roles:

Department Administrator: Manages HR tasks in their department, such as updating employee profiles, entering timesheet data, handling leave requests, and setting event reminders. Accesses the Department Administrator Module.

Employee: Uses the Employee Self-Service (ESS) portal or app for tasks like leave requests. Has limited HRplus access.

Payroll Administrator: Processes payroll, reviews timesheet data from department administrators, and ensures accurate employee payments. Accesses the Payroll module, including specific payroll data sections.

HR Staff: Oversees HR management, approves profile changes from Department Administrators and provides guidance.

Steps Department Administrator Self-Service:

User Self Service>Dept Administrators>>Employees>>[Select Employee]
User Self Service>>Dept Administrators>>Timesheets
User Self Service>>Dept Administrators>>Leave>>Employee Leave
User Self Service>>Dept Administrators>>Leave>>[Search for Employee]>>[View]>>Request Leave
User Self Service>>Dept Administrators>>DA Company Assets>>Request Asset
User Self Service>>Manager>>Event Reminders

Employee Profile
  • Manage essential employee details and keep records up-to-date for your team.

How to Update Employee Profiles for Your Department


Timesheets
  • Payroll Smart Entries feature enables department administrators to enter payroll cycle change data in batches, decentralizing the process from payroll administration and allowing data entry directly from the department into payroll.

How to Enter Employee Timesheets for Payroll Processing


Leave
  • View an employee’s leave entitlements, check the status of pending, rejected, or voided requests, and advise them on their remaining leave balance. 
  • Submit leave requests on behalf of employees, useful for employees who don’t use the Employee Self-Service (ESS) portal or mobile app. 

Leave: How to View an Employee's Leave Profile

Leave: How to Request Leave for an Employee


Company Assets
  • Request an asset on behalf of an employee.

How to Request an Asset for an Employee


Event Reminders
  • Create event reminders that trigger notifications for significant employee events within their assigned departments.

How to Use the Department Administrator (DA) Event Reminders

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