How to Enter Employee Timesheets for Payroll Processing

Updated on Oct 16, 2024

User Self Service>>Dept Administrators>>Timesheets

Payroll Smart Entries

The Payroll Smart Entries feature enables department administrators to enter payroll cycle change data in batches, decentralizing the process from payroll administration and allowing data entry directly from the department into payroll. Once the payroll administrator has set up the header for fixed entries, department admins can input timesheet hours, allowances, or other relevant data, then post and send it to the payroll fixed data entry screen. Payroll staff can then review and validate this information before it is incorporated into the pay cycle, ensuring accuracy before employee payments are processed.

Step 1: Department Admin – Enter Employee Timesheet Data

Enter all the respective entries.
Tab out of a row to save or click the Save icon.
When data entry is completed,click the Submit button to save all entries.
Repeat Steps 1-3 to enter Allowances, Deductions, Salaries, Other Income, etc.

Step 2: Department Admin – Submit Timesheet Data to Payroll for Further Processing

Once you have completed your data entry, post the data by clicking on the Post Rows Shown button.
The application will ask you to verify the command. Click OK. You will be notified when the data is successfully posted.
Rows are posted one page at a time, requiring the process to be repeated until all rows and pages have been posted to the Fixed Data Import screen in Import Cycle Changes.

Step 3: Payroll Staff - Validation and Post to Payroll

Payroll>>Process Payroll>>Import Cycle Changes>>Fixed Data Imports

Payroll staff can then review and validate this information before it is incorporated into the pay cycle, ensuring accuracy before employee payments are processed.