Personnel>>Transactions>>Acting
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Acting
Insert/edit/delete/view employee acting changes. The Acting transaction allows you to enter employees who are acting in a different position, for another employee.
The Acting period is usually a temporary one and the effective and end dates are used to indicate the duration of the acting term. The employee’s acting allowance is entered here and cycle changes to process the additional compensation are generated in the relevant pay cycles.
Step 1: Enter a New Acting Transaction record
Step 2: Enter the Acting Record Details
Company Code and name: Select the Company name.
Badge Number, Last Name, First Name: Select the name of the employee who is acting in the position.
Last Name and First name: Select the name of the employee for whom you are entering the acting transaction.
Transaction reason Code and Description: Select the reason that the employee is acting in the position.
Original Position: When the employee is selected, their original position details are automatically populated here.
Acting Position: Select the position that the employee is going to act in.
Acting Allowance: Enter the amount of the acting allowance. The amount should be the dollar value that the employee would be paid if they were acting for the entire pay period. E.g. If entering an acting allowance for a monthly paid employee, then enter the amount they would get for acting for the month. The application will pro-rate the value and automatically generate the correct amount for the acting period based on the effective and end dates.
Other Amount: If the employee is entitled to any other amount in addition to the acting allowance, enter this amount here.
Effective Date, End Date: The system will use these dates to determine the period for which the acting allowance is valid. The Effective Date will be used as the date on which the acting allowance is processed in the payroll.
Posted: This box will be checked when the record is posted (made effective). Please note that the acting position change is not reflected in the employee profile record because the employee's substantive position remains the same - it has not changed as the Acting Position is temporary.
View of a Posted and Unposted Acting Transaction
Click the Post button to make the acting status effective for the employee. Once this is done, linked Letter Templates can now be generated, issued to the employee and saved to the document link above.
Cycle Changes for the Acting Allowance and Other Amount will be automatically generated and stopped in the relevant cycles based on the Effective and End Dates. If an employee is Separated before his/her Acting period ends, the End date in an employee's Acting record will be updated to match the Pay To date of the separation record. Pay cycle entries will be recalculated to reflect such. To see how this is done, click on the link below.:
https://learn.hrplus.net/m/75835/l/1700905-how-is-the-acting-allowance-handled-in-the-payroll
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