How do I import Prior Weeks Paid?
When a customer is moving to HRplus during a year, year-to-date payroll information MUST be imported from its legacy system to the HRplus database.
This ensures that the reports at year-end (e.g. SO2) in HRplus reflect employee year-to-date data accurately.
In Jamaica, this year-to-date payroll information includes the number of previous weeks for which employees were paid (in their legacy systems).
In HRplus, this import is done via the Employee Business Rules Override.
Step 1: Enter the Employee Business Rule Override Batch record
Enter a Batch record that identifies the employee records to be imported.
POWERpay>>Business Rules>>Pay Options>>Employee Business Rule Override
Enter a Batch record to identify the listing of employee records:
Business Rule Code: SO2JMWE
Description: user-defined
Other Info: YYYY;nn - the year for which the weeks are being imported and the number of weeks to be imported. For example 2019;00 or 2020;0 or 2018;15.
Step 2: Enter/Import Employee records
For each employee, enter the year and the number of previous weeks paid in the format yyyy;nn.
POWERpay>>Business Rules>>Pay Options>>Employee Business Rule Override>>[expand record]>>New Record
Alternatively, you may use the Excel template (submitted by HRplus Software).
On the spreadsheet, enter each employee record.
Ensure that the year and number of weeks are correct and entered in the correct format (yyyy;nn). Save the file.
Click the Import Employee Data to import the records to the screen.
Step 3: Save Statutory Report Consolidated by Company
Save the SO2 Report.
POWERpay>>Year End Close>>Statutories>>Save Statutory Report Consolidated by Company
This will ensure that the records entered in Step 2 are saved to the report.
If this step is missed, then the report will not be accurate as in the screenshot shown below:
Step 4: Print the SO2 Report
POWERpay>>Payroll Reports>>Payroll Reports>>Save Jamaica Statutory Reports>>Employers Annual Return (S02)
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