How do I view/post Employee Punches?
Employee punches can be viewed via:
1. Geofence Logs - all online, valid/invalid punches.
2. Offline Punches - all offline punches. In the event that Internet access/data is down or unavailable, employees can still submit their punches.
3. Attendance Logs - only Valid punches.
1. Geofence Logs
HRplus Time>>Geofencing>>Geofence Logs
A Post as Valid button will be displayed next to Invalid Punches (punches that were made OUTSIDE the geofence AND/OR were not scheduled).
It is solely up to the Timekeeper's discretion to post these punches as valid! The Timekeeper may view the Latitude/Longtitude to determine the employee's location at the time of the punch and/or check the employee's schedule before validating the punch.
2. Offline Punches
In the event that Internet access/data is down or unavailable, employees can still submit their punches.
HRplus Time>>Geofencing>>Geofence Logs>>Offline Punches
Process Punches: click this button to perform checks on all offline punches - ensuring that employee PINS/Schedules/Geofence are correct.
The system will post these offline punches to Geofence Logs and deem them to be either:
- ONLINE VALID (inside geofence)
- ONLINE INVALID (outside geofence and/or off schedule)
The Timekeeper can then validate INVALID punches by clicking the POST AS VALID button. 1. Geofence Logs
You are NOT allowed to select individual records - clicking the Process Punches button will perform checks on ALL existing offline punches!
3. Attendance Logs
All punches made via the Geofencing option will be simultaneously displayed via:
1. Attendance Logs>>Current: valid punches.
2. Attendance Logs>>Unprocessed Punches: punches that are still to be validated.
HRplus Time>>Timesheets>>Attendance Logs>>Current:
HRplus Time>>Timesheets>>Attendance Logs>>Unprocessed Punches:
4. Post Punches to Timesheets/Payroll
The final step is to post employee punches made via the Geofencing option to Timesheets and process punches as you normally would. The steps are summarised below:
- View ‘raw’ punches via Attendance Logs or Unprocessed Punches. Perform edits if required. 3. Attendance Logs
- Fix Attendance Logs: this procedure applies all changes made in (1) above to Attendance Logs. HRplus Time>>Attendance Logs>>Fix Attendance Logs.
- Post to Timesheets: post the records (all valid) to Timesheets. HRplus Time>>Attendance Logs>>Post to Timesheets.
- Post Timesheets to Cycle Changes: select the cycles to which the records should be applied and post.
- Process Payroll as you normally would.
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