HRplus Time>>Geofencing>>Geofence Logs
When managing geofence punches in HRplus, all punches submitted by employees are initially flagged as either valid or invalid. The timekeeper holds the authority to finalize the validity of each punch. Once reviewed, the punches must be checked in the attendance logs and then integrated into the standard timekeeping process. This involves posting them to the timesheets for further examination before approval for payroll processing.
Employee punches can be viewed via:
1. Geofence Logs - all online, valid/invalid punches.
2. Offline Punches - all offline punches. In the event that Internet access/data is down or unavailable, employees can still submit their punches.
3. Attendance Logs - only Valid punches.
1. Review Geofence Logs
A Post as Valid button will be displayed next to Invalid Punches (punches that were made OUTSIDE the geofence AND/OR were not scheduled).
It is solely up to the Timekeeper's discretion to post these punches as valid! The Timekeeper may view the Latitude/Longtitude to determine the employee's location at the time of the punch and/or check the employee's schedule before validating the punch.
2. Review Offline Punches
HRplus Time>>Geofencing>>Geofence Logs>>Offline Punches
In the event that Internet access/data is down or unavailable, employees can still submit their punches.
Process Punches: click this button to perform checks on all offline punches - ensuring that employee PINS/Schedules/Geofence are correct.
The system will post these offline punches to Geofence Logs and deem them to be either:
- ONLINE VALID (inside geofence)
- ONLINE INVALID (outside geofence and/or off schedule)
The Timekeeper can then validate INVALID punches by clicking the POST AS VALID button. 1. Geofence Logs
You are NOT allowed to select individual records - clicking the Process Punches button will perform checks on ALL existing offline punches!
3. Review Attendance Logs
HRplus Time>>Timesheets>>Attendance Logs>>Current
All punches made via the Geofencing option will be simultaneously displayed via:
1. Attendance Logs>>Current: valid punches.
2. Attendance Logs>>Unprocessed Punches: punches that are still to be validated.
HRplus Time>>Timesheets>>Attendance Logs>>Unprocessed Punches
4. Post Attendance Logs to Timesheets and Process for Payroll
The final step is to post employee punches made via the Geofencing option to Timesheets and process punches as you normally would. The steps are summarised below:
- View ‘raw’ punches via Attendance Logs or Unprocessed Punches. Perform edits if required. 3. Attendance Logs
- Fix Attendance Logs: this procedure applies all changes made in (1) above to Attendance Logs. HRplus Time>>Attendance Logs>>Fix Attendance Logs.
- Post to Timesheets: post the records (all valid) to Timesheets. HRplus Time>>Attendance Logs>>Post to Timesheets.
- Post Timesheets to Cycle Changes: select the cycles to which the records should be applied and post.
- Process Payroll as you normally would.
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