How to enter 2021 Personal Allowances for Trinidad and Tobago Payroll_Import Cycle Changes?
The Government of Trinidad and Tobago as per the Ministry of Finance, Budget Statement: 'Resetting the Economy for Growth and Innovation' has increased the Personal Income Tax Allowance from TTD72,000.00 to TTD84,000.00.
This change is effective January 1, 2021
To make mass changes to your employee personal allowances records for payroll purposes, please use the Import Cycle changes function which is an HR plus feature that allows you to create multiple cycle changes by importing a template with the information in the application. This allows users to create massive entries instead of individual entries.
Navigation: PowerPay>>Process Payroll>>Fixed Data Imports>>Import Cycle Changes
The process is divided into four (4) steps:
1. Fill out the template
To begin, please download the template below to fill out your employee details to switch their Personal Income Tax Allowance from TTD72,000.00 to TTD84,000.00.
Note: for Column B (Item_Code) you need to use PA or TA6 if you are using tax allowance breakdown according to your configuration.
2. Create a New header
Click on the New Records Hyperlink
A new row will be created, use the drop-down list to select:
- Pay Group - select the pay group which represents the list of employees.
- Cycle Number that you are going to import the changes.
- Pay year ( Eg. 2021)
- Cycle Type ( Eg, Current)
- File Type: 5 Personal Allowance
Use the diskette to the left of the record to save your header.
Repeat for additional Pay Groups, if needed.
3. Import template
Once the record is saved you can use the search bar at the top to look for your record. Expand the record with the (+) sign.
Click on the Import Data button to upload your template (excel sheet). Navigate to your computer and select the file to be uploaded.
A pop-up message will appear. Select "OK" to continue.
4. Validate and post the data.
The record will show up on the screen. Select the option "Validate Entries" on the main record. The application will verify the employee Badge numbers entered on the excel sheet and flag any inconsistencies.
A pop-up message will show up indicating that all the entries are valid. Select "OK" to continue.
All validated entries will have a 'check mark' to the right of each record. Once the entries are valid, you can select 'Post Entries'.
A pop-up message will show up to confirm that you want to post the information. Select "OK" to continue.
A message to indicate that all the entries were successfully posted will show up. Select "OK" to continue.
You can confirm that the entries were posted, by expanding the record and confirming that the "Posted" check box is flagged.
Once the cycle changes are posted, you can navigate to Cycle Changes to verify your entries on the payroll.
Navigation: Powerpay>>Process Payroll>> Cycle Changes
Now you can continue on with your payroll activities as per usual.
Reference Material:
Ministry of Finance - Resetting the Economy for Growth and Innovation
https://www.finance.gov.tt/wp-content/uploads/2020/10/2020.10.05-Budget-Statement-2021-Final-Version-12.35-am.pdf
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