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GL Segment Default Values
The GL Segment Defaults screen is used to set defaults for segments based on qualifying combinations of pay group, company, section code, etc. You can set up various levels of defaults, with the highest level taking priority. You would set up defaults in the following situations:-
- To override the value that would normally be determined by the Segment Reference used in defining a segment (see GL Employer Default Values).
- To define mappings for segments set as User Defined in the Segment Reference field (see GL Employer Default Values).
Enter a GL Segment Default Value
In defining the segments, it is very important to accurately link the segment to an entity in HRplus. The entities to which you are allowed to link are as follows:-
- The units in the Organization Structure from Levels 1 through 8;
- Job Codes;
- Location Codes;
- Earning, Allowance, Other Income and Deduction Codes (main Account Code);
- Employee Ids.
Each of the following screens in HRplus Everywhere has a field for an account segment code:-
- Units
- Jobs Data;
- Locations;
- Earning Types;
- Allowance Types;
- Other Income Types;
- Deduction Types (Payroll>>Setup>>Deduction Types);
In the Account Code or Account Segment Code field in each of these screens you should enter the segment code that represents the particular entity.
In the Deduction Types screen there are also fields for the credit and debit main accounts for the employer contribution to the deduction.
In many circumstances, a segment may represent an entity that does not exist in HRplus, but is nevertheless linked to employees. In such a case, where this entity is not represented by ANY property of an employee allowed in HRplus (e.g. his company code, his job, his location), you would use the Employee Segments screen to link individual employees to segment values.
In our example, it is easy to tell that:
- Segment 2 (Company) should be linked to Organization Level 1;
- Segment 4 (Section) should be linked to Organization Level 3;
- Segment 3 (Main Account) is determined by the type of payment made to the employee, or the type of deduction made from his salary. Therefore, this segment should be linked to Account Code, which means the account code field on each of the Earning Types, Allowance Types, Other Income Types and Deduction Types screens.
For the main accounts, we must examine each Earning, Allowance, Other Income and Deduction Code and determine to which main account the code should go. This is determined by your own internal accounting procedures.
For example, 6025 is the main account code for all Overtime in our example. Thus, we would link any earning code representing overtime to code 6025.
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