Payroll>>Maintenance>>General Ledger>>GL Structure
GL Structure
The first step in setting up the GL Accounting Interface is to define the segments of your account code. You must enter the segment numbers, the length of each segment, to what entity in HRplus Everywhere the segment refers and a default value for the segment.
Define Each Segment of the GL Structure
Company: Select the company.
Segment No: The unique user-defined Segment No e.g. 1, 2,3 etc.
Segment Name: Enter the Segment Name of the account e.g. Sub-Account, Profit Centre etc.
Segment Length: The user-defined Segment Length. This must be a value between 1 and 20 inclusive.
Segment Reference: Select from the drop-down list the Segment Reference i.e. User Defined. This is discussed in the Reference linkages in the next section.
Segment Delimiter: Enter the Segment Delimiter (if any).
Default Value: The Default Value of the segment e.g. 00, 01 etc. Please note that this must correspond to the length of the segment.
Example
Suppose the structure of your account is as follows:-
The first two digits indicate the type of account, as follows:-
80 Expenses
10 Receivable
15 Payable
The second pair of digits represents the Company (first level in the Organization Structure):-
10 CONSOLIDATED MANUFACTURERS
20 DATA SERVICES LIMITED
The next four digits is the main account, which is determined by the type of earning or deduction:-
5910 COMMISSION
6020 SALARIES
6025 CASUAL LABOUR/OVERTIME
6030 SEVERANCE PAY EXPENSE
6040 MEDICAL
6050 NIS EXPENSE
6060 BONUS
6070 ENTERTAINMENT ALLOWANCE
6080 TRAVEL ALLOWANCE
The last two digits represent the department (3rd level in the Organization Structure):-
31 HUMAN RESOURCES
32 SERVICE CENTRE
41 PROJECT OFFICE
42 QUALITY ASSURANCE
51 WHOLESALE
53 ACCOUNTS PAYABLE
54 CHEQUE STAFF
60 ENGINEERING
61 COMMERCIAL EQUIPMENT
90 CORPORATE
In this example, the account code is 10 digits long, and is made up of four segments. The values that should be entered in the GL Account Structure window are as follows:
Segment# Name Length of Segment Segment Reference Default
1 Account Type 2 User Defined 80
2 Company 2 Organization Level 1 00
3 Main Account 4 Account Code 0000
4 Department 2 Organization Level 3 00
The Segment Reference linkages will be discussed in the Linking Account Segments to Entities in HRplus Everywhere section. 80 (Expenses) has been used as the default for the Account Type segment since most payments in a payroll system are Expenses.
View All Segments of the GL Structure
Enter Account Segment Numbers
Next enter the GL Account Codes for each segment into the Account Segment Code field in How to enter a new Organisation Entity? (Company, Division, Department, Section names).
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